Managing tasks in Trello and ClickUp simultaneously might seem difficult—but the proper integrations can go a long way in syncing workflows, automating status changes, and reducing repetitive task updates.
This guide will help you set up integrations between ClickUp & Trello so that you maximize project tracking, facilitate inter-team coordination, and improve productivity without invasive tool switching.
Why Connect ClickUp & Trello?
Trello’s visual appeal makes it easy to use and plan projects using its card-and-board design while ClickUp provides a plethora of features like time-tracking, project management, goal setting, document editing, and custom views in one central location.
By integrating them, you can:
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Synchronise tasks and updates across platforms
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Coordinate between teams that prefer different tools
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Automate repetitive processes and reduce manual input
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Maintain visibility of all work without forcing teams to switch tools
This is especially useful for agencies, marketing teams, developers, and clients working in different tools.
Integration Options: ClickUp ↔ Trello
There are two primary ways to connect ClickUp & Trello:
1. Use Zapier or Make (Integromat)
Zapier and Make.com are examples of automation platforms that do not require coding skills to connect ClickUp & Trello, enabling users to set up automated workflows (“Zaps” or “Scenarios”).
2. Manual Imports/Exports
As a part of one-time data transfer activities, you can export boards from ClickUp or Trello and import them into each other.
How to Connect ClickUp with Trello Using Zapier
Automating different platforms generates workflows and Zapier is a common tool for that. Here is how you can use it for ClickUp & Trello.
Step 1: Sign Up for Zapier
Go to zapier.com and create a free account. There are paid plans for advanced features and higher usage.
Step 2: Connect ClickUp & Trello Accounts
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In Zapier, click “My Apps”
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Search for and connect your ClickUp account (API key required)
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Do the same for Trello (OAuth login)
🔐 You can find your ClickUp API key under
ClickUp > Settings > Apps > API.
Step 3: Create a New Zap
Choose a trigger and an action. For example:
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Trigger: New Card in Trello
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Action: Create Task in ClickUp
Or the reverse:
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Trigger: Task Updated in ClickUp
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Action: Update Card in Trello
Step 4: Customise Fields
Map Trello fields (like Card Title, Description, Due Date) to ClickUp fields. Use filters or conditions to fine-tune the automation.
Step 5: Test & Turn On the Zap
Zapier will prompt you to test the integration. Once successful, turn it on. Your systems are now connected!
Popular ClickUp + Trello Automations
Here are some real-world automation ideas you can set up:
| Automation | Use Case |
|---|---|
| Trello card → ClickUp task | Team creates initial plans in Trello, then sends them to ClickUp for tracking |
| ClickUp task completed → Trello card marked done | Keeps stakeholders in Trello informed of task status |
| New ClickUp task → Trello board for client visibility | Clients view progress without needing full access to ClickUp |
| Move Trello card to list → Update ClickUp status | Triggers status changes based on workflow stages |
One-Time Data Import: Trello → ClickUp
If you’re moving from Trello to ClickUp and need a bulk import:
Step 1: Export Your Trello Board
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Go to your Trello board
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Click “More” > “Print and Export” > “Export JSON”
Step 2: Import into ClickUp
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Go to ClickUp Workspace Settings > Import/Export > Trello
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Upload the Trello JSON file
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Choose the destination Space/List for your imported items
ClickUp will automatically convert Trello cards into tasks.
📌 Attachments and comments may not fully migrate, so double-check after import.
Best Practices for Cross-Platform Project Management
Here are some helpful tips to keep your workflows clean and efficient:
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Define ownership: Assign responsibility clearly—who works in ClickUp vs. Trello?
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Label synced tasks: Use custom fields or tags to indicate synced tasks
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Automate only what’s needed: Over-automation can cause confusion—start small
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Use mirrored fields: Align priority, status, and due date fields for accurate syncing
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Review zaps/scenarios regularly: Update or improve workflows as needs evolve
Limitations to Watch For
| Issue | What to Know |
|---|---|
| One-way sync | Most tools like Zapier don’t support true bi-directional sync |
| Field mismatch | Some ClickUp fields (like nested subtasks) don’t map directly to Trello |
| Sync delay | Automations may take a few minutes to trigger |
| Data limits | Free plans of Zapier and Make have limits on tasks and scenarios |
If you need real-time, two-way sync, you may consider advanced tools like Unito.io, which specialises in workflow synchronisation across platforms.
Who Should Use This Integration?
This setup is ideal for:
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Agencies managing client work in Trello and internal tasks in ClickUp
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Cross-functional teams using different platforms based on roles
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Teams transitioning from Trello to ClickUp gradually
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Collaborators or freelancers who prefer one tool over another
Final Thoughts
Connecting ClickUp & Trello isn’t just a workaround—it’s a smart strategy for maintaining cross-platform visibility and collaborative harmony. Whether you use Zapier, Make, or Unito, integrating these tools helps you simplify operations, minimise duplication, and boost transparency across teams.
With the right setup, everyone can work where they’re most comfortable—without missing out on important updates.