Integrating ClickUp with Asana and Google Calendar

Flexibility and adaptability dictate efficiency in the contemporary digital workplace. If your team utilizes ClickUp, Asana, and Google Calendar, the integration of these platforms can remove silos, eliminate repetitiveness, enhance communication, automate task management, and make sure that deadlines are effectively met.

How to integrate ClickUp with Asana and Google Calendar will be the focus of this article. Moreover, attention will be given to how these integrations can enhance productivity on individual and team levels where multiple workflows are in play.

Why Integrate ClickUp, Asana, and Google Calendar?

Each tool serves a unique purpose:

• ClickUp: A robust all-in-one project management platform for task tracking, goal setting, and documentation.

• Asana: A flexible task and project organiser focused on collaboration and tracking progress visually.

• Google Calendar: A powerful time management tool to schedule, view, and receive reminders for events and deadlines.

By integrating these tools, you can:

• Avoid double entry of tasks or meetings

• Keep deadlines and project milestones aligned

• Improve visibility and accountability

• Streamline updates between task platforms

• Centralise time-blocking and event reminders

Integration 1: ClickUp + Asana

Why Integrate ClickUp with Asana?

Some teams or collaborators prefer Asana while others are entrenched in ClickUp. Instead of forcing everyone to use the same tool, syncing tasks across both keeps all teams informed and productive.

Tools to Use for Integration

• Zapier

• Make (Integromat)

• Unito (for 2-way sync)

• Automate.io (alternative option)

How to Connect ClickUp and Asana via Zapier

Step 1: Set Up Zapier

• Create an account at zapier.com

• Connect your ClickUp and Asana accounts using API keys and authorisation

Step 2: Create a Zap

Choose a workflow:

Example 1:

• Trigger: New Task in Asana

• Action: Create Task in ClickUp

Example 2:

• Trigger: Task Completed in ClickUp

• Action: Mark Task as Complete in Asana

Step 3: Customise Field Mapping

Choose fields like task title, description, due date, assignee, and project list to sync between platforms.

Step 4: Test & Activate

Once you’re satisfied with the mapping, test the zap and turn it on.

ClickUp ↔ Asana Sync Use Cases

💡Tip: Use custom fields in ClickUp to flag synced tasks for easy tracking.

Integration 2: ClickUp + Google Calendar

Why Sync ClickUp with Google Calendar?

Managing tasks is easier when deadlines appear in your calendar view. Integrating ClickUp with Google Calendar allows you to:

• Visualise task due dates alongside meetings

• Receive reminders before deadlines

• Create calendar events directly from tasks

How to Integrate ClickUp with Google Calendar

Option 1: Native ClickUp Integration

ClickUp provides a native Google Calendar sync.

Step-by-Step:

1. Go to ClickUp > Integrations > Google Calendar

2. Connect your Google Account

3. Choose sync direction:

   • One-way (ClickUp → Google Calendar) or

   • Two-way sync (requires permissions)

4. Select which Lists or Spaces to sync

5. Customise what data to show: start times, due dates, etc.

📌 Only tasks with due dates will appear in your calendar.

Option 2: Use Zapier for Custom Flows

You can also build custom Zaps:

• Trigger: New task in ClickUp

• Action: Create event in Google Calendar

Or:

• Trigger: Event in Google Calendar

• Action: Create task in ClickUp

ClickUp + Google Calendar Use Cases

All Three Together: Unified Workflow Strategy

Here’s how an integrated setup of ClickUp + Asana + Google Calendar can work:

1. Team A (marketing) uses Asana

2. Team B (operations) uses ClickUp

3. All task deadlines appear in Google Calendar

4. Automations handle task handoffs and deadline syncs between platforms

Example Workflow:

• A content task is created in Asana

• It’s auto-synced as a ClickUp task for editors

• Due dates sync with Google Calendar

• The editor finishes the task in ClickUp → marks it complete → auto-updates Asana

Best Practices for Managing Integrations

• Use filters: Only sync relevant tasks (e.g., with a specific tag or folder)

• Avoid duplicate updates: Test your automations to prevent loops

• Regularly audit Zaps and integrations to improve and scale

• Maintain naming conventions across tools for clarity

• Create integration logs or labels for troubleshooting

Watch Out For…

Who Should Use These Integrations?

This integrated setup is ideal for:

• Agencies juggling multiple client tools

• Remote teams with different tool preferences

• Businesses transitioning between systems

• Project managers who want full visibility of team deadlines and availability

Conclusion

Integrating ClickUp, Asana, and Google Calendar can significantly improve project visibility, reduce manual work, and enhance productivity across teams. With the right automation tools—like Zapier, Make, or ClickUp’s native integrations—you can centralise information, keep teams aligned, and ensure projects run smoothly.

Start small, automate mindfully, and scale your integrations as your workflow evolves.