Even smart teams struggle to finish all the business in the last 10% of a task. Automating the final few steps enables real completion and saves the hours lost to friction, rework, and missed hand-offs. By automating the finishing touches that transform work from “almost done” to truly done, teams can ensure accuracy, consistency, and efficiency.
The Problem
Project management tools like ClickUp often mark projects as “done,” but that doesn’t mean everything is complete. The system might not:
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File final documents
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Notify clients
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Hand off deliverables
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Run final QA
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Send invoices or reports
This creates a gap between perceived completion and actual project closure, often leading to confusion or rework.
Automate Post-Completion Steps
Automate the final tasks that often get overlooked. Use systems that trigger handshake actions, such as follow-up notifications, QA reviews, or invoicing. Create automated checklists and flags that activate when a task reaches the “done” status, automatically assigning responsibilities for actions like:
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File flattening or review
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Sign-off verification
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Client handover confirmations
Automate Documentation and Communication
Automation can simplify wrap-up communication and record-keeping by:
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Auto-generating “completion” emails and internal summaries
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Auto-tagging reports for trusted clients
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Sending follow-ups to teammates or clients
Platforms like Kodah.ai can help integrate these automation layers seamlessly into your operational systems.
Integrate Automation with Operational Systems
Tie automation directly to your team’s workflows. When a project is marked complete, trigger invoicing, reassign resources to the next phase, and auto-generate reports. This ensures that every stage transitions smoothly without manual effort or oversight.
Monitor and Improve Automation
Set up automation logs and dashboard metrics to catch instances where “done” isn’t truly done. Regularly review these logs to detect anomalies and continuously refine automation rules to handle new scenarios or exceptions effectively.
The Impact of Automating the Final 10%
Automating the last 10% of every task breaks the cycle of unfinished work and frees your team to focus on new goals and opportunities. Let your automation stack — paired with project tools like ClickUp — handle the busywork beyond “done,” so your team can concentrate on powering the future of work.